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FREvent readiness checklist: from four weeks out to the day after
Choose the event type, the venue and the number of guests. You receive a countdown checklist in your agency's brand, with the points to confirm at each stage for an event in Vietnam.
- Five event types, from gala dinners and conferences to awards nights, product launches and team building.
- Matched to the venue: ballroom load-in windows, a restaurant's kitchen capacity, or a wet-weather plan outdoors.
- Six stages, from four weeks before to the day after, with a box to tick for every item.
Create your checklist
Event details only. No guest names are needed.
A countdown checklist for your event team.
- 01
Six stages
Four weeks before, two weeks before, event week, the day before, the event day and the day after.
- 02
By event type
Agenda and interpretation for a conference, the order of winners for an awards night, the safety briefing for team building.
- 03
By venue
Load-in and rigging windows in a hotel, exclusive use and kitchen capacity in a restaurant, power and a plan B outdoors.
- 04
By group size
From 150 guests, arrival is planned in waves so registration and seating stay calm.
About the Event Readiness Checklist.
Which events does it cover?
Gala dinners, conferences and meetings, awards nights, product launches, and team building or outdoor activities, in a hotel ballroom, a restaurant or unique venue, or outdoors.
Will my clients see Dong DMC on the checklist?
No. The PDF carries your logo, agency name and contact line only.
Does it replace the venue's own deadlines?
No. It lists what to confirm and when. Each venue sets its own guarantee deadline, access times and house rules, and those take precedence.
What changes with the number of guests?
From 150 guests the checklist adds arrival in waves: coach groups by hotel, departure windows and the capacity of the drop-off point.
Planning checklist for travel professionals. Planning an event with us? Build the event spec sheet. Questions: office@dongdmc.com